Job Opportunities

*Please send your resume to Human Resources at info@bizcap.com or contact (415) 989-0970 if interested in applying or learning more.

Executive Assistant/Office Manager

Business Capital located at 311 California St. in the San Francisco Financial District

The Office Manager & Executive Assistant (OM&EA) is the right hand for our Managing Director, backbone of the office and is involved in maintaining systems and operations for our team of 12 professionals and ensuring the office runs smoothly. It is a good fit for a person who is a strong communicator, team player, detail oriented, able to juggle multiple tasks, and can work in a fast-paced environment with the flexibility to shift priorities.

 Job description

The OM&EA supports and reports to the Managing Director (MD) and assists the sales and credit team as needed. The person will have a diverse set of key responsibilities that fall within the following categories: Human Resources; Operations; Compliance; Office Administration; Technology. This person has one direct report to manage daily and oversees office functions when the MD is out. Key responsibilities include but are not limited to:

  • Serving as the Payroll and 401(k) Plan Administrator for the company using ADP to run bi-weekly payroll
  • Overseeing/Administering company benefits (health care, insurance, etc.)
  • Managing general HR responsibilities for the company, including employee onboarding/offboarding, responding to employee questions/requests, maintaining/updating employee handbook, and PTO tracking/administration
  • Managing a direct report: Data/Administrative Specialist (DAS)
  • Overseeing lead research and data entry projects by managing a direct report: DAS
  • Maintaining corporate documents and books; ensure paperwork is filed in a timely manner with appropriate government agencies
  • Working with all outside vendors to ensure contracts are in order; purchase office supplies & equipment
  • Serving as an Executive Assistant to the MD and completing miscellaneous office tasks, including filling out forms/applications, drafting correspondence, reviewing expense reports, and providing minor tech troubleshooting
  • Filling in for receptionist when necessary

Requirements:

  • 3+ years of relevant administrative, operations, and/or HR experience
  • Strong project management skills
  • Extremely detail oriented and organized
  • Strong intuition and ability to anticipate needs
  • Ability to be discreet and maintain confidentiality
  • High sense of urgency and ability to work in a fast-paced environment with shifting priorities
  • Self-starter with excellent problem-solving skills
  • Proficiency in Microsoft office
  • Proficiency in Salesforce or comparable CRM is a plus
  • Proficiency in ADP or comparable payroll system is a plus
  • Familiarity with IT troubleshooting is a plus

Compensation:

*Salary based on experience and qualifications; + discretionary end of year bonus based on company and individual performance; Medical, dental, vision, life insurance; 401K with company match.

 

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